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Setting up your Bid Sheets

If not using Online Bidding, Bid Sheets are the most common method of recording bids for a silent auction. They are typically printed before your event, and have spaces available for bidders to record their name and/or bidder number for either set amounts or written in bids. Setting up your Bid Sheets can be done by clicking Set up Bid Sheets under the Project Tasks header, and following the wizard. Below, we will cover a step by step walk-through of Setting up your Bid Sheets.

  1. From the Project Home, click Set up Bid Sheets under the Project Tasks header.
  2. Choose if you want a Guaranteed Purchase Price and Increments.
    • Guaranteed Purchase Price ensures a Buy it Now option is available for your packages.
    • Increments determine the amount that each bid is required to increase.
  3. Click Next.
  4. If using Increments, determine how the raise percentage is computed.
    • First option is a flat rate percent applied to all packages.
    • Second option computes the rate percentage per package evenly based on the guaranteed purchase price and minimum bid. You must determine how many bid boxes you want (which determines the percentage).
  5. Click Next.
  6. Determine if High Value Packages will be used. High Value Packages can be set to use a different metric when setting minimum bid, minimum raise, and guaranteed purchase price. You determine at what point a package is considered High Value by entering a dollar value into the High Values field.
  7. Click Next.
  8. Determine the Percentage and Nearest Rounded Dollar amount of the Minimum Bid, Minimum Raise, and Guaranteed Purchase Price.
    • If using High Value Packages, you will also have to calculate those percentages and nearest rounded dollar amounts.
  9. Click Next.
  10. The wizard will inform you that all packages will be recalculated except for ones that have been manually “unlocked” (shows a broken_button.jpg next to the Minimum Bid, Raise, and Guaranteed Purchase).
  11. Click Finish to finish the process of setting up your bid sheets.

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